When to Hold an Event?
The Obvious Times
If a new team is formed, it is crucial to get the team off to a great start.
If a team requires to be aligned or re-aligned to the strategy and vision
– If a new team manager joins the team
A significant amount of new members join the team.
Times of Change, Times of Trouble
Teams frequently go through challenging or turbulent times, for instance, when they face challenges or changes that they have to deal with or when their performance as a group has been compromised. Some of the reasons are:
When the mission and the briefing for the team changes
– When the needs and goals of the larger organization change
– When the external business environment alter enough to warrant an overhaul
If the team or business unit isn’t performing to its standards
Time for Maintaining the Edge
The most effective teams organize an event or a gathering of the team’s members every year at least. This is to ensure that the most important elements of team efficiency are refreshed and more modern. It (and the preparations that go with it) provides the team with the time to unite and be committed to one another in these crucial areas and ensure high efficiency and the creation of high value.
When Not to Hold an Event
There are certain elements that can cause a group gathering to be counterproductive. Here are a few factors that could suggest not to hold an event regardless of the other reasons that indicate it:
There aren’t all team members present
The cost and duration of a group event could go unnoticed if proper people aren’t present or are not present. It could be more costly if you must repeat the event!. One team leader client of ours was waiting for 18 months after the time he started his new job until having his team meet for a formal planning and strategic alignment. This was to ensure that there were all the key (and appropriate) players on board. This included recruiting for vacant spots as well as replacing current team members.
One team member can be an issue for the entire team.
There will always be tensions between and within teams, but you should think about delays in an event if
The pressure or the issue is extremely serious, and/or:
The problem is centered on a couple of individuals.
A serious issue is that a person is hindering the team or impedes the effectiveness of the group. One of the most gruesome stories for one of our clients was caused by a team member who was reporting to a rival sponsor. It’s important to be clear that an event for the team isn’t the solution to problems with team members. If you’re facing this issue, Fix the problem with the person in the group first, then bring the team together.
If the effect of the incident on the team’s stakeholders could be detrimental.
The process of bringing a group together requires time, money, and travel. There are occasions when any (or all) of them needs to be cut over and above the great motives for bringing people together. This could be the most challenging situation because the benefits are obvious. However, there are instances that it’s essential to be creative and flexible instead of being “right.’ Therefore, choose wisely. Whenever you bring your team together, ensure that you take care of the impact on the stakeholders prior to, after, and during the event.
When to Get Help
When it comes to the actual event, it is crucial that the leader of the team realize that they can manage the meeting effectively or fully participate in the conversation and debate. It’s not either. The most obvious reason to delegate the management of the meeting to an associate from your business is that you are able to participate in discussions without having your attention diverted. A business associate is responsible for the success of the results of the meeting and accountable for steering the procedure towards success.
Some Points on the Help
A business relationship increases exponentially in the scope and size of the meeting, as well as the complexity and scale of the preparations required prior to the meeting. You must ensure that the people you choose to assist you out have the expertise and the ability to lead and direct the procedure. If, for instance, your team’s issue is navigating the discussion quickly and efficiently, You need someone who can keep the section on the right track. If the problem is difficult relationships and conflict, You need someone with the ability to manage difficult discussions and make significant breakthroughs on these issues.
In team-based events, where there is tension and conflict among team members, It is crucial that there is a person whose sole task is to manage the discussion. They should also possess the emotional sensitivity and sensitivity to handle the meetings and emotions.
If the facilitator you choose isn’t suited to the job, then as a team leader, you’ll be assigned three tasks to perform instead of two. The good thing is that when your facilitator is the ideal choice, the release and relief of energy and improvement in team morale is going to be amazing!
